RULES FOR RENTAL
GFWC Woman’s Club of Ocoee
Rules for Rentals
A deposit of $500.00 will be paid at the time of signing the contract for rental. Contracts will not be signed, and dates will not be reserved without the deposit. No less than 30 days notice is required for cancellations; less than 30 days notice results in the deposit being forfeited (extenuating circumstances excluded).
Payment in full is required 30 days prior to the event. Personal checks, money orders, cashier’s checks and cash are accepted.
The deposit will be refunded within 30 days after the event date providing the building and the grounds outside are left clean and there are no damages. The renter agrees that if there are damages and/or cleaning exceeds minimal wear and tear, the deposit will be forfeited.
Rules:
SMOKING NOT PERMITTED. Our building is a Non-Smoking Facility. A cigarette butt receptacle is available for your use to be placed outside. The renter is responsible for their guests and must clean the outside areas removing all cigarette butts and other debris from the front entrance and adjacent grounds. The cigarette butt receptacle must be emptied and replaced in the back kitchen area if used. Failure to do so will result in the renter’s deposit being forfeited.
WALL Do NOT use tape, staples, command strips or any other tacky substances on the walls. If paint is damaged due to items being attached to walls, renter’s deposit will be forfeited.
KITCHEN The kitchen MUST BE CLEANED after use. All appliances (stoves, refrigerator, microwave), sinks and countertops MUST BE CLEANED. Refrigerator MUST be emptied. Cleaning supplies are located under the sink. The GFWC Woman’s Club of Ocoee does not provide any utensils, cookware, dishes or linen; the renter must provide their own.
BACK KITCHEN ALL items in the back kitchen are the property of the GFWC Woman’s Club of Ocoee and may not be used by the renter -- with the exception of the ladders. A complete inventory of supplies in the back kitchen is maintained and if it is found that any articles were used or are missing, the renter’s deposit will be forfeited.
FLOORS ALL floors are to be left clean. Sweeping is required. If your function has created an excessive amount of dirt, debris or spills, YOU ARE REQUIRED TO SWEEP AND MOP. If you need to mop, use only clear cold water. Floors must be left in the same condition as they were at the beginning of the rental or the renter’s deposit will be forfeited.
ABSOLUTELY NO FOIL OR METALIC GLITTER FOR TABLETOPS AND OR PARTY CONFETTI ALLOWED!
Use of the above will result in forfeiture of the ENTIRE DEPOSIT – no exceptions, no discussion.
Initials: ___________
BATHROOMS All bathrooms must be cleaned (including trash) and floors swept. Please check to be sure that no water is left running.
TRASH Garbage can liners must be used in all trash containers. Trash (including bathrooms) must be placed in the dumpster located outside the kitchen door (north side of the building). Failure to empty trash cans will result in the renter’s deposit being forfeited.
TABLES/CHAIRS DO NOT remove tables or chairs from the building or allow them to be climbed on. There are ladders available to use. CLEAN ALL TABLES before returning them to the racks. Place the tables front-to-front to avoid marring/scratching the table tops. Racks can be placed in the back kitchen during the event. Please check and wipe off (if necessary) all chairs before stacking.
AC/HEAT Be sure the two AC units are turned OFF before leaving the building; they are the brown boxes on either side of the stage.
LIGHTS Be sure ALL lights, including the bathrooms, are turned off before leaving.
DOORS Be sure the front doors are securely locked before leaving.
DISTURBANCES The City of Ocoee has a noise ordinance. Disturbances WILL NOT be tolerated; the neighbors will call the Police Department. If the Police Department is called, the renter’s deposit will be forfeited!
CHILDREN Children should not be left unattended at any time, especially outside.
CURFEW There is a midnight curfew. Functions must be over by 11:00 PM; this allows an hour for clean-up. The building MUST be vacated by midnight.
KEY Securely close and lock the front doors. Leave the building key in the microwave in the kitchen. Exit by the kitchen door making sure the door is locked (turn the knob to check).
EQUIPMENT: Twelve (12) round tables – 60 inches.
Three (3) banquet tables – 8 ft.
Three (3) rectangle tables – 18” by 5”
Initials: ___________
One hundred (100) chairs
For the Host Liquor Liability Insurance policy, try:
www.theeventhelper.com or www.myeventplanner.com
*The GFWC Woman’s Club of Ocoee must be listed as an additional insured on the policy
Today’s Date ________________________ Date of Rental _________________________________________________
Deposit: $500.00 (Refunded within 30 Days AFTER Event)
Rental: $425.00 = 6.5% Tax ($26.00) Total $952.65
Deposit Due Date: ______________________________ Balance Due: _______________________________
Hours of Use ___________________ Function _____________________
Name ___________________________________________________________
Address:_________________________________________________________
Drivers License _______________________________________________________
Telephone: Home:___________________________ Work: _________________________________
Cell: __________________________________________
By signing this agreement I acknowledge receipt of the rules, regulations regarding the use and rental of the Woman’s Club of Ocoee. I agree to abide by all of these rules OR STAND TO FORFEIT THE ENTIRE DEPOSIT.
I certify I am 21 years of age or older. I will be present during the entire rental period of my event. My signature verifies that I understand all rules and requirements of the rental.
By the execution of this contract, the undersigned agrees that "The GFWC Woman’s Club of Ocoee" shall not be liable for any damages arising from personal injuries sustained by the undersigned or any minor children under the undersigned's custody, care, and control, as a result of any and all activities related to the rental, operation, or use of equipment provided by "The GFWC Woman’s Club of Ocoee". The undersigned assumes full responsibility for any such injuries or damages which may occur, and further agrees that "The GFWC Woman’s Club of Ocoee” shall not be liable for any loss or theft of personal property. The undersigned specifically agrees that "The GFWC Woman’s Club of Ocoee" shall not be responsible for such injuries, damages, loss or theft, EVEN IN THE EVENT OF NEGLIGENCE OR FAULT BY "The GFWC Woman’s Club of Ocoee" whether such negligence is present at the signing of this Contract or takes place in the future. The undersigned hereby agrees that he/she will indemnify and hold harmless "The GFWC Woman’s Club of Ocoee, its’ Executive Board and Members” for all personal injuries, property damages, or any other damages to any and all parties. Initials: _____
If alcohol is served, I agree I am assuming responsibility for any injuries, damages or mishaps relating to the consumption of alcohol by my guests; and a host liquor liability policy naming the GFWC Woman’s Club of Ocoee, Inc. as additional insured will be required before access to the building is granted. The Woman’s Club of Ocoee, Inc., its’ Executive Board and Members will be held harmless. I further accept full responsibility for the rental, any damages or problems resulting from this rental and/or use of alcohol. I further understand that the entire deposit will be forfeited if the building is not left in the same condition it was rented in. Music must be kept at an acceptable level. Guests may NOT play music in parking lot. The building is in a residential area. Neighbors will call Police to shut down your function if you and your guests create a disturbance. Function to be over by 11:00 pm. Building empty by midnight. (New Years Eve is the ONLY exception) Initials:_____
The Woman’s Club of Ocoee, Inc., its’ Executive Board and Members will be held harmless. I further accept full responsibility for the rental, any damages or problems resulting from this rental and/or use of alcohol. I further understand that the entire deposit will be forfeited if the building is not left in the same condition it was rented in. Music must be kept at an acceptable level. Guests may NOT play music in parking lot. The building is in a residential area. Neighbors will call Police to shut down your function if you and your guests create a disturbance. Function to be over by 11:00 pm. Building empty by midnight. (New Years Eve is the ONLY exception) Initials:_____
Printed Name ___________________________________Signature_________________________________________________
Club Representative __________________________________________________________ Form Revised: 05/05/17
